CharityJob lets you control who can access and mange each job. This is useful if you want to keep certain roles private, involve only the right people in a hiring process, or simply avoid cluttering your colleagues' views with jobs that aren't relevant to them.
Three different roles
Each user on your CharityJob organisation account has one of three roles.
Owner
The owner manages the relationship with CharityJob and has full access to the organisation account. They can post and manage jobs, buy credits, view all jobs and applications, invite and manage users, update organisation account settings and view billing and invoices. The owner is also the only role that can transfer organisation account ownership to another user. There is only one owner per organisation.
Admin
Admins can do everything an owner can do, except transfer account ownership.
Member
Members have limited access to the organisation account. They can only access and manage jobs where they are part of the job team - the group of users assigned to a specific job. They can’t post or manage jobs, buy credits, invite or manage users, update organisation account settings, or view billing and invoices.
How to limit access to a specific job
Owners and admins can see and manage every job on the organisation account, with no restrictions.
Members have limited access. Each job on CharityJob has a job team - the group of users assigned to work on that job. Members can only see and access jobs where they are part of the job team.
If a member can’t find a job, an owner or admin needs to add them to the job team for that job - it only takes a few clicks.
If you only want certain colleagues to see a specific job, follow these steps.
Step 1 — Invite the person to be a member
Go to Settings > Users and click on Invite user. Enter their email address and assign them the role of member. They will receive an email to set up their access.
Step 2 — Add them to the job team
You can do this at two points:
While posting the job - there is a job team section in the posting flow where you can add colleagues before the job goes live.
After posting the job - open the hiring pipeline for a given job and click on the job team to add or remove users without editing the rest of the job.
Step 3 — What the member will see
Once added to the job team, the member will receive a notification letting them know they have been added. They will then be able to view the job and review any applications for it. They won’t be able to see any other jobs on the organisation account.
Managing roles
You can update or remove a user's role at any time from Settings > Users. Only owners and admins can manage users.
If you need someone to have broader access in future - for example, to post their own jobs or manage other users - you can change their role from member to admin at any time.